GETTING READY FOR THE MEET
RUNNING THE MEET
LIGHT TOUCHES/MANUAL TIMES
DECK SEEDING OF SWIMMERS/RELAY TEAMS
EDIT PREVIOUS HEAT OR EVENT
SCORING EVENT/PRINTING RESULTS
FINAL MEET REPORTS
EVENT RESULTS REPORT
MEET SUMMARY REPORT
BSF SURCHARGES REPORT
SUMMARY OF MEET MANAGER COMMANDS
COMPLETED LAST HEAT SUB-MENU
Ensure that you have all of the necessary equipment to run a meet. You will
require (1) a computer system with Hy-Tek's Meet Manager software installed and the swim meet database set-up on it;
(2) two (2) printers: 1 for ribbon or award labels and 1 for event reports; (3) a printer switch-box (also known as an "A-B
Switch") with the requisite parallel printer cables; (4) a serial interface cable connecting the timing device (e.g.: OSM-6,
CTS5 or Daktronics) to the computer; (5) a box of letter-size paper (3-part pinfeed paper for dot-matrix printers) for
printing event results; (6) a box of labels for printing ribbon or award labels; (7) scissors, to cut labels; (8) staple gun and
staples, for stapling results, timing console print-outs, DQ slips, etc., and (9) a copy of the Meet Programme.
Locate computer system where you have an unobstructed view of the start/finish. Connect the
interface cable from the timing system to the computer's serial port. Connect the parallel printer switch-box to the
computer's parallel port. The reports printer should be connected to Port "A" on the switch-box and the labels printer to
Port "B" on the switch-box. For dot-matrix printers, insert the pinfeed paper and the labels on each printer and assure
that they are lined up properly. The printer for reports should be set to print in Draft or High Speed Density (HSD) mode.
The printer for labels should be set to print in Near Letter Quality (NLQ) mode. Turn on the computer and the printers.
The software loads from MS-DOS. At the DOS prompt, type "MM" and wait for the
software to boot up. When the Meet Manager screen appears, type in the name of the subdirectory where your meet is
stored (e.g.: C:\MEETS\DSC1098). The Meet Manager Main Menu screen appears. At this stage, there may be a number
of things that you want to do: print Lane/Timer Sheets; print a Meet Rosters Reports; scratch swimmers from the meet or
specific events; or, enter time-only swimmers or relay teams into the meet.
- Type R - Run Meet at the Main Menu.
- "Event:" Answer "A" for All; otherwise enter the range of event numbers (e.g.: 12-40);
- "Session" Answer Blank; otherwise enter the session number;
- "Start with Heat #:" Answer "1";
- "Display Swimmer Format:" Answer
- "Computer COM Port for TC:" Answer "1";
- "Touch Pads at Both Ends of Pool:" Answer "N" for 25 metre pools; "Y" for 50 metre
After you have selected those events which are going to be swum during your session, the
software will display the scoreboard screen for the first heat of the first event. The swimmers seeded in the heat, their
preliminary times and the event requested will display on the bottom half of the screen. Administrative information will
be displayed on the top half of the screen, including the meet name and dates, event and heat numbers, and, record names
and times (if you defined any). The cursor will be positioned opposite the first non-empty lane for you to enter swim
Each race starts when the Starter activates the starting horn. At the conclusion of each race, the Chief Finish Judge will
press certain keys on the timing console which transmits the recorded times for each lane to the computer via the serial
interface cable. After each race, press the F3 Key to cause the times for each lane to appear on the computer screen. Check
the printed race results from the timing system to ensure that there are no light touches. If there are no light touches, press
the Ctrl and Enter Keys or the Page Down Key. The software will indicate the place finishes for this heat. Press the F5
Key to go to the next heat.
If a swimmer's last touch is too light to register on the touch-pad, this will be
reflected on the printed race results from the timing system. For the OSM-6, an "M" will appear next to the swimmer's
time or a series of dashes instead of a time (e.g.: "3:14.52M" or "- - - -"). For the CTS5, the swimmer's time will be
enclosed in brackets (e.g.: "<3:14.52>"). Position the cursor opposite the lane of the swimmer with the light touch. Use
the Delete Key to remove the incorrect time and type in either the back-up time (if any) from the timing console's printed
results, or, if none, then the average of the 2 watch times from the lane timers.
If a swimmer fails to appear on the blocks at the start of a race, you will have to
scratch him or her from the race. Position the cursor opposite the lane of the swimmer who is being scratched and press
the F6 Key. A message will appear on-screen asking you to confirm the deletion. Press Y to confirm.
If a swimmer or relay team is entered into an event during the
meet to swim for time-only, or, a swimmer or relay team is entered on the Meet Entry Forms but accidentally omitted
from the meet programme, you will have to deck seed them. This is relatively easy if the swimmer or relay team is
already entered in the meet programme but omitted from the event. They will have a Meet I.D. Number which you can
obtain from the meet programme. Position the cursor opposite the empty lane assigned to the swimmer or relay team and
press the F7 Key. You will be asked to enter the swimmer or relay team's Meet I.D. Number. You can also enter their
seed time at the same time. If the swimmer or relay team is not already entered in the meet programme, you will have to
exit the race and enter them into the meet at the Entries section of the Main Menu Screen. Select E from the Main
Menu and then S to set up a swimmer or R to set up a relay team. Swimmers or relay teams entered in the meet for
time-only are not eligible for points or awards. To ensure that they do not score or place, you must enter an X in front of
his/her/their seed time (e.g.: "X3:14.52" or "XNT"). Remember to write down the swimmer's or relay team's Meet I.D.
Number before exiting this screen back to the Main Menu. Select R from the Main Menu to Run Meet. You will be
asked if you wish to return to the heat/event that was running when you exited. Press Y.
If you need to go back to a previous heat or event to make manual corrections
to a swimmer's or relay team's time, or go forward to make corrections to a heat that has not yet swum, press the F2 Key.
You will be asked to enter the Event and Heat Numbers that you wish to go to. When you have finished making your
revisions, press the F5 Key and you will be returned to where you left off.
After the swim times for the last heat in an event have been recorded, the
software will display a message: Completed Last Heat for Event. To print out the event results, ensure that the
switch-box is set to Port "A" (the results printer) and simultaneously press the Alt and F5 Keys. While the report is
printing, watch for a message to appear at the bottom of computer screen. When the message appears, flip the switch-box
to Port "B" (the labels printer) and press the F8 Key to print award/ribbon labels. When the labels have finished printing,
press the F5 Key to move to the next race.
At the conclusion of the meet, there may be as many as four (4) reports that you will be
asked to print out. Press the Esc Key and exit to the Main Menu. Select T for Reports from the Main Menu. You will be
taken to the Reports Menu.
Select S from the Reports Menu to list swimmers or teams in order of their point totals.
"Event:" Answer "A" for All.
"Individual or Team Score:" Answer "T" for Team Scores or "I" for Individual High Point scores;
"Top How Many:" Answer Blank, otherwise enter a number ("8" for Top 8);
"Based on Division/Time STD:" Answer "N";
"Sex:" Answer "3 - Combined Men/Women" for team scores, otherwise "5 - Separate Men & Women" for Individual High
"Include Swimmers by:" Answer "1 - All Events, No Age Criteria" for team scores, otherwise "3 - Swimmer's Age Group"
for Individual High Point scores;
"Specify Age Range Criteria:" Answer Type in various individual age groups. Leave Lower column blank for 8 & Unders;
leave Upper column blank for 15 & Overs.
Select E from the Reports Menu to print out the complete meet results.
"Event:" Answer "A - All";
"Session #:" Answer Blank, otherwise enter individual session number;
"Prelims or Finals:" Answer For Timed Finals meets enter "A
- All" or "F - Finals";
"Order:" Answer "P - Publication order" to print results by sex, age group, stroke and distance (Girls/Women events will
print before Boys/Men; 8 & Unders will print before 15 & Over; 25m/y events will print before 1500m/1650y events),
otherwise "E - Event order" to print the events in the order they were swum, from first to last;
"Printing Format:" Answer "C - Compressed Double";
All other answers "N".
Select U from the Reports Menu to print Meet Summary Reports for each team.
"Swimmer Meet ID:" Answer Blank for all swimmers;
"Splits:" Answer "N";
"Team Abbrev or #:" Answer Blank for all teams;
"Session:" Answer "A - All Sessions";
"1 Swimmer per Page:" Answer "N";
"Count NT as Improvement:" Answer "Y";
"Content of Report:" Answer "5 - Complete Team Journal".
Select F from the Reports Menu to calculate the BSF Surcharges due from each
team. You may also calculate each team's entry fees, provided the entry fee for each event has been entered in the Event
"Team Abbrev or #:" Answer Blank for all teams;
"Surcharge Per Swimmer:" Answer "$2.00"
"Include Scratches:" Answer "Y".
F2 Return/advance to a specific race
F3 Download last race results from timing console
Ctrl+Enter Save current race results and move to next race
or Page Down
F6 Scratch a swimmer/relay team (by lane)
F7 Deck enter a swimmer/relay team not entered in race (by meet I.D. number and lane assigned by Referee)
F8 Retrieve race results downloaded by timing console from memory (treats each heat swum as a race)
F9 Synchronizes time, date and meet data with timing console
F5 Score event (on computer only)
Alt+F5 Score and print complete event results
F7 Create extra heat
F8 Print awards labels. (Press F5 when finished to move to first heat of next event)